Downloads and Forms
Please use the drop down list below to filter available downloads by category.
Please click on any of the links below to download the document or file.
| Title | Description | Category |
|---|---|---|
| Preliminary Long Term Application | Submit this application to your local Rotary Club. Before you fill out the application, you should first contact your local Rotary Club to find out if they have any special instructions. Your local Rotary Club needs to submit preliminary applications to RYE Executive Secretary for further communication with the applicant. Also, please send a copy of the completed application to ryeexecsec@rye5190.org. | Applications |
| Short Term Application, Rev. August, 2023 | Before you fill out this Short Term Exchange Preliminary Application, you should contact a Rotary Club in your local area to find out what the application deadline is, and who to submit it to. If you do not have a Rotary Club in your area, or if the Rotary Club in your area is not participating in the Rotary Youth Exchange program, then contact District 5190 Rotary Youth Exchange at info@rye5190.org. | Applications |
| Department of State Letter to Students | A welcome letter from the United States Department of State that we send to all future inbound students. | Students |
| Inbound Handbook, Rev. Aug, 2018 | This Handbook is designed to provide inbound RYE students with information to help them have a successful exchange. | Students |
| Outbound Handbook, Rev. Feb, 2019 | This Handbook is designed to provide outbound RYE students with information to help them have a successful exchange. | Students |
| Inbound Student Travel Request Form, Rev. Aug, 2019 | Inbound Students need to use this form when they request permission to travel. | Students |
| Inbound Student Travel Policy, Rev. Aug, 2019 | All inbound students must follow this travel policy. | Students |
| Host Family Handbook, Rev. Aug 2023 | Information for host famalies in District 5190. | Volunteers / Host Families |
| Rotary International Guidelines for Host Families | Information about being a host family from Rotary International. | Volunteers / Host Families |
| Department of State Letter to Host Families, Nov 1, 2021 | The United States Department of State requires that we provide all inbound students with a copy of this letter. | Volunteers / Host Families |
| A Guide for Host Families, March 2022 | A Rotary Youth Exchange general introduction and overview of host family expectations and responsibilities. | Volunteers / Host Families |
| Host Family Vignettes | These vignettes are designed to help you gain a feeling for how a potential host family member might respond to a variety of situations. | YEOs / Club Counselors |
| RYE Club Guidelines, Rev. Mar, 2019 | Information for Rotary Club Counselors and Youth Exchange Officers. | YEOs / Club Counselors |
| Club Counselor Checklist | A checklist for Rotary Club counselors. | YEOs / Club Counselors |
| Student Move Check List, Rev. Oct, 2014 | This checklist will help the club counselor make sure that all requirements are met before a student moves to a new host. | YEOs / Club Counselors |
| Rotary International Youth Exchange Handbook | This is a general handbook from Rotary International for District and Club level Rotarians working with Rotary Youth Exchange. - - Revised December 2018 | YEOs / Club Counselors |