Downloads and Forms

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Preliminary Long Term Application, Rev. Aug, 2018 Submit this application to your local Rotary Club. Before you fill out the application, you should first contact your local Rotary Club to find out if they have any special instructions. Your local Rotary Club needs to submit preliminary applications to RYE Executive Secretary for further communication with the applicant. Applications
Short Term Application, Rev. May, 2017 Do not download this application until you have received instructions from a member of the District 5190 Rotary Youth Exchange Committee. Contact your local Rotary Club, or a member of the District 5190 Short Term Exchange Committee because you will need to have a club help facilitate your exchange participation. Applications
Department of State Letter to Students A welcome letter from the United States Department of State that we send to all future inbound students. Students
Inbound Handbook, Rev. Aug, 2018 This Handbook is designed to provide inbound RYE students with information to help them have a successful exchange. Students
Outbound Handbook, Rev. Feb, 2019 This Handbook is designed to provide outbound RYE students with information to help them have a successful exchange. Students
Inbound Student Travel Request Form, Rev. Aug, 2019 Inbound Students need to use this form when they request permission to travel. Students
Inbound Student Travel Policy, Rev. Aug, 2019 All inbound students must follow this travel policy. Students
Host Family Handbook, Rev. Jul, 2013 Information for host famalies in District 5190. Volunteers / Host Families
Rotary International Guidelines for Host Families Information about being a host family from Rotary International. Volunteers / Host Families
Department of State Letter to Host Families, Nov 1, 2021 The United States Department of State requires that we provide all inbound students with a copy of this letter. Volunteers / Host Families
A Guide for Host Families, March 2022 A Rotary Youth Exchange general introduction and overview of host family expectations and responsibilities. Volunteers / Host Families
Host Family Vignettes These vignettes are designed to help you gain a feeling for how a potential host family member might respond to a variety of situations. YEOs / Club Counselors
RYE Club Guidelines, Rev. Mar, 2019 Information for Rotary Club Counselors and Youth Exchange Officers. YEOs / Club Counselors
Club Counselor Checklist A checklist for Rotary Club counselors. YEOs / Club Counselors
Student Move Check List, Rev. Oct, 2014 This checklist will help the club counselor make sure that all requirements are met before a student moves to a new host. YEOs / Club Counselors
Rotary International Youth Exchange Handbook This is a general handbook from Rotary International for District and Club level Rotarians working with Rotary Youth Exchange. - - Revised December 2018 YEOs / Club Counselors