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Please click on any of the links below to download the document or file.

File NameDescriptionCategory
Preliminary Long Term Application, Rev. Aug, 2018 Submit this application to your local Rotary club. if you do not know how to contact your local Rotary Club click here. Before you fill out the application, you should first contact you local Rotary Club to find out if they have any special instructions. Your local Rotary Club needs to submit preliminary applications to the Rotary District by October 15, 2021.Applications
Long Term Application The application is an online application. The link to the application will be sent by the District RYE Committee to the candidates who have been selected by their sponsoring Rotary clubs, and who have attended the October Briefing Meeting.Applications
Short Term Application, Rev. May, 2017 Do not download this application until you have received instructions from a member of the District 5190 Rotary Youth Exchange Committee. If you have not yet contacted your local Rotary Club, or a member of the District 5190 Short Term Exchange Committee, click click here.Applications
Department of State Letter to Students A welcome letter from the United States Department of State that we send to all future inbound students.Students
Inbound Handbook, Rev. Aug, 2018 This Handbook is designed to provide inbound RYE students with information to help them have a successful exchange. Students
Outbound Handbook, Rev. Feb, 2019 This Handbook is designed to provide outbound RYE students with information to help them have a successful exchange. Students
First Night Questions A list of first night questions to use on the first night with your new host family. The First Night Questions are in English and in your host country language.Students
Inbound Student Travel Request Form, Rev. Aug, 2019 Inbound Students need to use this form when they request permission to travel. Students
Inbound Student Travel Policy, Rev. Aug, 2019 All inbound students must follow this travel policy. Students
Club Counselor & YEO Application To be filled out by a Rotarian who will be serving as club counselor or Youth Exchange Officer.Volunteers/Host Families
Host Family Application All host famalies must fill out the Host Family Application. Volunteers/Host Families
Department of State Regulations for High School Exchange Programs The Department of State regulates high school inbound exchange programs in the United States. These are the regulations that we are required to follow.Volunteers/Host Families
Host Family Handbook, Rev. Jul, 2013 Information for host famalies in District 5190. Volunteers/Host Families
Rotary International Guidelines for Host Families Information about being a host family from Rotary International .Volunteers/Host Families
Department of State Letter to Host Families The United States Department of State requires that we provide all inbound students with a copy of this letter. Volunteers/Host Families
Host Family Vignettes These vignettes are designed to help you gain a feeling for how a potential host family member might respond to a variety of situations. YEOs/Club Counselors
RYE Club Guidelines, Rev. Mar, 2016 Information for Rotary Club Counselors and Youth Exchange Officers .YEOs/Club Counselors
Club Counselor Checklist A checklist for Rotary Club counselors .YEOs/Club Counselors
Student Move Check List, Rev. Oct, 2014 This checklist will help the club counselor make sure that all requirements are met before a student moves to a new host. YEOs/Club Counselors
Rotary International Youth Exchange Handbook This is a general handbook from Rotary International for District and Club level Rotarians working with Rotary Youth Exchange. - - Revised December 2018 YEOs/Club Counselors